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6 Potential Ways to Organize Your Digital Files on Computer

In today’s wireless world, organizing digital stuff is a priority, and there are several potential ways to do that. Not only computers, but you also need to manage your files on the tablet, phone, and other digital devices. 

The reasons are many. No matter what computer or operating system you use, your files have to be organized. Searching for a file on your laptop when you need it the most is annoying and can cost you much more than you actually think. Read More vipleague

Organizing your files can take you a day or a week, or even more, depending on how many files and folders your system is accommodating. Do that into segments by dividing your data into categories. 

Focus on arranging and organizing one section first and then move to another one. For example, organize all your documents first and then swift to images and then to PowerPoint presentations, and so on. 

Build a Strategy

Before you initiate any new step to organize your files, make a note of all the stuff that falls under your strategy. You must have a clear overview of what you want to achieve, so try to focus on organizing things accordingly. 

You must figure out what the top-level folder will look like, what sub-folders will be there, and what files you would like to keep in that folder. Don’t hesitate to jot down your ideas surrounding the folder structure on a piece of paper so that you can follow it accurately for a more effective Computer outcome. 

Compress Large Files

Computer

While saving large files, you must carefully review their content to check if you can delete anything to reduce the file size. Employ a professional app that can compress files to make them smaller as it will make it easy to share while preventing a lot of storage space. 

If you need to save the file with all the existing content without making any significant changes to its structure, the professional tools can be of great use. Several image processing apps will allow you to handle multiple image files in a single go while allowing you to enhance photos with stunning computer filters. 

Use Appropriate Names 

The naming convention is a great way to productivity as with appropriate names; you are able to pick the right file without wasting time. You may categorize your files into ‘resources’, ‘in-progress’, ‘final’, and ‘archive’ folders so that you are able to grab them accurately. 

You may save raw files in the Resources folder based on the project you are working on. For saving all current working versions, use the ‘In-progress’ folder, so you know the status of the work and can make easy edits without any apprehensions between all existing versions. Store approved computer files in the ‘final’ folder while moving all the closed projects to ‘archive’.

Assign Keywords to Image Folder

Finding the right image is near to impossible when you are saving thousands of them named similar to ‘20220105_0756892.jpg’. When you don’t know the exact date when the image has been captured, finding them becomes more challenging. 

That’s when data structure and keywords come into play, as you can use them to save files properly on the computer so that you can locate them easily. Create a folder and name it 2022, now create a sub-folder and name it January, then save a folder with the name of the event and put all the relevant images into it. Now, next time onwards, you don’t have to struggle to find the right image. 

Pin Folders to Sidebar

The files and folders that you use frequently must be stored at a location where you can access them directly. When you are working on an important project, you need to open and close the relevant files hundreds of times a day, which is totally natural. 

When you need a file to view every few minutes, it is recommended computer pin it to the sidebar. This will prevent you from navigating to multiple folders and subfolders when you need to view or share them. If you are using a Windows computer, you can easily pin the folder to Quick Access. When you start your computer next time, you will be taken to the Quick Access folder from where you can select to view the items. 

Include Folders in File Name

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Assigning file names by following the naming convention is a standard-like requirement that every professional user needs to understand. In addition to following the traditional naming style, you may also add a few keywords that can help simplify the search. 

Adding keywords to the file name will give users the opportunity to pick the file directly when you need to share it with the boss or stakeholders. Consider assigning a keyword that you think other users will use to recognize the file. The keywords must give you a clear idea of what content you are saving inside that particular file.

Suza Anjleena

Lifestyleslabs provides an innovative platform for technology-related solutions, entrepreneurship ideas, webinars, and experts' views on health, fashion, sports, and technology trends.

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